Solving Inaccurate Stock Tracking & Control with OpSuite

Inaccurate stock tracking and control is a significant challenge for many retailers and wholesalers. Poor stock management leads to under and over-stocking, lost sales opportunities and frustrated customers—all of which impact profitability. Outdated inventory processes, manual errors and disconnected systems are just a handful of the challenges that businesses face, holding them back from success. OpSuite is designed to solve these common pain points and help businesses protect their profits with accurate stock tracking and control.

The Hidden Costs of Poor Stock Tracking & Control

• Over-Stocking: Holding excess stock ties up valuable capital and storage space, increasing holding costs and reducing cash flow.
• Running Out of Stock: Running out of essential products results in missed sales and customers turning to competitors.
• Inefficient Replenishment: Without real-time insights, businesses struggle to order the right stock at the right time.
• Manual Errors: Relying on spreadsheets or outdated systems leads to inaccurate reporting and oversights.
• Lack of Visibility: Multi-location retailers and eCommerce businesses often struggle to maintain accurate stock levels across different channels.
• Inefficient Stock Takes: Stock takes can be time-consuming and prone to human error without the right technology.
• Disconnected Systems: Multiple systems increase administrative work and the likelihood of data discrepancies.
• Lack of Data Insights: Without accurate stock data, businesses can’t make informed decisions on stock levels, pricing or supply chain management.

OpSuite Addresses Stock Tracking and Control Challenges

OpSuite is an intuitive EPoS solution, designed to tackle the common pain points and challenges of stock tracking and control. It provides retail and wholesale businesses with the tools needed to take control of inventory management. From preventing under or over-stocking to improving the accuracy of inventory data, OpSuite ensures businesses have real-time visibility across all locations and sales channels. Here’s how OpSuite addresses key stock management pain points:

Over-Stocking:

OpSuite provides multi-location stock tracking, offering real-time updates on stock levels across multiple stores, warehouses and eCommerce platforms. This reduces over-stocking by ensuring inventory is always accurate, preventing unnecessary surplus and storage costs.

RMS Top Tip: If you operate a warehouse and need to manage a high volume of stock efficiently, OpSuite Multi-Bin offers the perfect solution. Designed to handle even greater capacity, it ensures your inventory is well-organised and easily accessible. Plus, OpSuite can integrate with a Warehouse Management System (WMS), helping you streamline large-scale inventory management, reduce errors and improve overall operational efficiency.

Running Out of Stock:

OpSuite helps you avoid items running out of stock by generating purchase orders in advance, based on predefined reorder points. By enabling you to apply supplier-specific rules — such as minimum and maximum stock levels — it offers the flexibility to automate the purchasing process in a way that aligns with your business needs. This ensures you maintain optimal stock levels while reducing the risk of overordering or running out of essential items.

Lack of Visibility:

OpSuite provides a centralised solution that gives full visibility of stock across all locations, including physical shops, warehouses and online. Real-time, cloud-hosted data eliminates the complexities of managing stock accuracy across different sales channels, giving you full control.

Inefficient Stock Takes:

Stock takes become faster and more accurate with mobile technology, reducing the time spent on manual stock counts and ensuring accurate data, every time.

RMS Top Tip: OpSuite’s Stock Taking module works with RFID technology so you can complete stock takes in seconds! Check out our video…

Disconnected Systems:

OpSuite can integrate with leading eCommerce platforms and accounting systems, providing a unified approach to managing your business operations. By keeping stock levels, sales and financial data synchronised in real-time, it helps you maintain accuracy and consistency across all channels. This reduces the risk of errors, improves efficiency and ensures you always have an up-to-date view of your business performance.

Lack of Strategic Insights:

With real-time reporting and detailed analytics, OpSuite provides valuable insights that help businesses make data-driven decisions for inventory management, pricing strategies and effectively managing your supply chain.

Conclusion

Effective stock tracking and control is critical for any retail or wholesale business, yet many struggle with multiple challenges that impact profitability. Without the right solution, businesses face the prospect of poor stock management impacting the success of their operation. To stay competitive, they need a system that eliminates these challenges. OpSuite delivers exactly that—helping businesses take control of their stock with a flexible and scalable stock management solution.

Why Choose RMS?

RMS have worked with ambitious businesses since 2004, supplying tailored software solutions and EPoS hardware from the Shetland Islands to the Seychelles. We work with businesses in most retail sectors, contact us to learn more about how OpSuite solves the problem of inaccurate stock tracking and control.